Rental
Aisha · Product specialist · 35 s
Lettings · Rental
Manage rentals, arrival and departure from a single record.
Bring tenants, contracts, occupancy, check-in and check-out together. Link reports, meter readings and maintenance to the same home or unit.
For private landlords, rental managers and owners with multiple properties.
Contracts & occupancyCondition report at move-in/move-outCommunication & income
RentalsPractical reference · not a customer case
What makes your work easier?
Less administration per rental and less missing information during handover.
Design of the product explanation · not a live product demo. Features and package coverage must be confirmed before publication.
Aisha
Rental
Product specialist
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Contact usWatch the practical example
Pilot direction: start with one workspace and expand later.
ObraPad is designed to keep Obra Core as the shared foundation while you add capabilities over time.
Building-specific activation and restricted installer access are being prepared for the pilot and verified end to end. Ask which scopes can currently be tested.
Intended starting point
The pilot direction is to begin with one workspace and add more later.
Planned per-building expansion
The planned flow activates Construction only for the building being renovated; other buildings stay unchanged.
Planned access model
The access model is being developed so an installer or partner can use only the selected building, installation or task.
Intended example: heat pump maintenance
In the intended scenario, the installer only accesses the heat pump, its documents and assigned maintenance tasks in one building. Other buildings, financial information and private documents remain outside the scope. View, change, duration and revocation controls must be proven server-side before availability.
The design keeps an additional workspace and partner access as separate choices, with the building passport as the shared foundation.
Recognise your situation
When do you use this?
01New tenant receives the keys
Today: Name, property and inventory are entered in different places.
Your workflow: Link the move-in inspection to the existing unit and contract.
The result: One rental context with a separate, traceable inspection report.
02Departure with a new point requiring attention
Today: A discrepancy is shown in a photo, but the initial condition is difficult to find.
Your workflow: Open the check-in/check-out comparison and record the responses.
The result: Facts and points of dispute remain separate; no automatic damage invoice.
03Next guest arrives tomorrow
Today: Departure, cleaning and repair overlap.
Your workflow: Track tasks and assignees from changeover day.
The result: Fewer separate phone calls, with visible outstanding actions.
Less explaining. Less retyping.
This is how your team
really works together.
Everyone’s own language. The same agreement.
The architect writes in Dutch. The contractor reads in Spanish. The reply and original stay with the same task.
Depends on configurationWork with your accountant.
Bring rental income, costs and documents together. Share only what you authorise.
Accountancy roadmapWhat you do here in practice
From daily tasks
to clear follow-up.
01Rental calendar & occupancySee which home is in use and when.
You: Bring rental periods and occupancy together with the correct property.
ObraPad helps: Views use the same periods and property data.
Your benefitFewer duplicate calendars and less searching; external channel synchronisation is not automatically included.
02Tenants & contractsStore agreements with the correct rental relationship.
You: Link the tenant, contract, documents and relevant dates.
ObraPad helps: The same data can be reused in the rental workflow.
Your benefitLess retyping between a record and documents.
03Move-in, move-out & condition reportLink the inspection to the correct rental period.
You: From the rental record, start a linked condition report in Inspection: spaces, inventory, photos, meter readings and keys.
ObraPad helps: The property, unit, stakeholders and contract context are reused where permitted; Inspection maintains one separate inspection and report version.
Your benefitLess duplicate entry and a traceable overview at arrival and departure.
04Tenant communication in each person’s languageEveryone understands the same work, without a separate conversation for each language.Depending on your configuration
Configuration- or add-on-dependent
You: Discuss arrival, departure or a problem with your tenant, each in their preferred language.
ObraPad helps: Translation keeps the original, source version, numbers, units and object references recognizable. Available languages and features depend on the configuration.
Your benefitLess copying into translation apps and less repeated explanation; technical or unclear translations remain verifiable.
05Reports & maintenanceA problem during a rental receives targeted follow-up.
You: Link the report to the home, space or installation.
ObraPad helps: Maintenance can continue working with that same context.
Your benefitLess repetition when explaining the issue to a manager or technician.
06Income & rental performanceView rentals alongside occupancy and costs.
You: Track recorded income and relevant expenses for each property.
ObraPad helps: Views calculate further using the available source amounts.
Your benefitLess manual combining; automatic bank or accounting integration must be verified separately.
07Changeover days & handover tasksMake clear what still needs to happen before the next arrival.
You: Connect departure, space inspection, the cleaning or repair task and the next arrival.
ObraPad helps: Configured deadlines and status views help keep follow-up together; an appointment does not automatically become a completed task.
Your benefitFewer follow-up calls and fewer forgotten steps between two stays.
08Contract dates & outstanding pointsStore agreements, end dates and issues with the correct rental period.
You: Track contract versions, recorded dates, payment records and outstanding questions.
ObraPad helps: Reminders can follow confirmed dates; disputed amounts remain separate from acknowledged amounts.
Your benefitFewer separate calendars and a clearer view of what still requires a decision.
09Rental information for your accountantAn accountancy connection without replacing your accounting software.Planned extension
Planned extension / roadmap
You: Give your accountant targeted access to rental income, outstanding amounts and relevant documents for each property and period.
ObraPad helps: The roadmap includes auditable exports and, later, read-only API/accounting connectors. Accountancy partner status does not automatically grant access to financial data.
Your benefitFewer files to collect and fewer duplicate requests. No automatic external postings, filings or payments.
Convenience through automation
Less routine work.
With the right control.
According to your rules
Recurring follow-up
Reuse rental, property and tenant data; time-based follow-up according to the settings.
With AI support
No need to start again
With selected AI capabilities: answer questions in the contract context or prepare a message.
For decisions
You stay in control
Assess contract terms, damage claims and payment decisions; no implicit automatic settlement.
You define your workflow and boundaries. Routine can follow those rules; AI helps with preparation; exceptions remain visible. The capabilities you use depend on the available features and your plan.
Without a connected workflow
Store the contract, arrival photos, meter readings and complaints in different places.
With this workspace
Open the rental period and find everything with the same home.
How much time could this save you?Your own figures, not a marketing percentage
Make one recurring task measurable.
Formula: number of tasks × (minutes now − minutes after the change) ÷ 60.
Open a calculation example
20 tasks × (15 − 10 minutes) = 100 minutes, or 1 hour and 40 minutes per month.
This is fictitious input, not a predicted product saving. Include checks and any additional actions. A negative result means additional time.
The editable calculation is available when this presentation is opened with JavaScript. Time freed up does not automatically represent a realised cost saving.
What information do we share with other workspaces?
Property · contracts · tenants · income context. You continue with the same property context; you do not create a second record.
What can I extend here with add-ons?
For example, extract contract data or compare payments through bank reconciliation.
An add-on already included in your plan is not offered again. The exact features, limits and any additional price are shown with your configuration.
Workspaces and add-ons explained →Practical questions
Good to know.
Do I have to enter the same condition report twice?
No. The intended model uses one inspection record that can be found from Rental and Inspection. The configuration must determine who can open or carry it out.
Does the system automatically settle damage with the tenant?
No. A difference in the inspection is not yet an established damage amount or liability. Assessment and financial settlement remain separate decisions.
