Maintenance
Nico · Product specialist · 33 s
Maintenance · Maintenance
Maintenance on time. One work order with everything included.
Plan recurring maintenance, receive reports and follow up technicians or suppliers. Every intervention remains linked to the correct installation, manual, cost and history.
For property managers, technical services, owners and maintenance partners.
Preventive maintenanceQR & work ordersSuppliers & history
MaintenancePractical reference · not a customer case
What makes your work easier?
Less chasing and searching; better visibility into recurring problems and costs.
Design of the product explanation · not a live product demo. Features and package coverage must be confirmed before publication.
Meet Nico
Maintenance
From a reported issue to follow-up, starting with the building.
Explore a practical example
Nico
Maintenance
Product specialist
Calls and live chat are not available yet. Contact us for more information.
Contact usWatch the practical example
Pilot direction: start with one workspace and expand later.
ObraPad is designed to keep Obra Core as the shared foundation while you add capabilities over time.
Building-specific activation and restricted installer access are being prepared for the pilot and verified end to end. Ask which scopes can currently be tested.
Intended starting point
The pilot direction is to begin with one workspace and add more later.
Planned per-building expansion
The planned flow activates Construction only for the building being renovated; other buildings stay unchanged.
Planned access model
The access model is being developed so an installer or partner can use only the selected building, installation or task.
Intended example: heat pump maintenance
In the intended scenario, the installer only accesses the heat pump, its documents and assigned maintenance tasks in one building. Other buildings, financial information and private documents remain outside the scope. View, change, duration and revocation controls must be proven server-side before availability.
The design keeps an additional workspace and partner access as separate choices, with the building passport as the shared foundation.
Recognise your situation
When do you use this?
01Lift reports a fault
Today: The resident, manager and supplier each have part of the story.
Your workflow: Link the report, lift record, work order and intervention.
The result: One traceable follow-up for the lift.
02Annual maintenance round
Today: Recurring dates are entered manually each time.
Your workflow: Set intervals and responsibilities for the installations concerned.
The result: Less calendar administration, with oversight of outstanding assignments.
03Repair after a condition report
Today: The inspector found a defect.
Your workflow: Link the approved repair assignment to the original finding.
The result: From finding to repair evidence without overwriting the initial condition.
Less explaining. Less retyping.
This is how your team
really works together.
Everyone’s own language. The same agreement.
The architect writes in Dutch. The contractor reads in Spanish. The reply and original stay with the same task.
Depends on configurationWalk through. Speak. Prepare the report.
Photos and spoken observations become a draft report with action points, roles and deadlines.
Planned AI enhancementWhat you do here in practice
From daily tasks
to clear follow-up.
01Preventive maintenance calendarKnow which inspection or service is coming up.
You: Record maintenance dates and intervals for each installation.
ObraPad helps: Recurring follow-up can use the configured schedule and reminders.
Your benefitLess manual scheduling and fewer missed follow-ups.
02Faults & reportsGive a problem the right context straight away.
You: Record the problem, priority, photo and installation concerned.
ObraPad helps: The report remains linked to the installation and the building.
Your benefitFewer questions about missing location or equipment details.
03Work orders & suppliersMake clear who does what and when.
You: Bring the assignment, responsible person, instructions and deadline together.
ObraPad helps: Status and follow-up use the configured workflow.
Your benefitFewer separate emails about the same intervention.
04QR, manual & warrantyFind what the technician needs on site.
You: Open the linked installation record and relevant documentation.
ObraPad helps: The same installation identity links the QR, documents and history.
Your benefitLess search time before and during the work.
05Intervention report & costsKeep a record of what was done and what it cost.
You: Add the report, photos, parts used and relevant costs.
ObraPad helps: The installation record is supplemented with that information.
Your benefitLess administration afterwards and more insight when a fault recurs.
06Sensors & smart signalsUse measurement data as an additional reason for follow-up.Planned extension
Planned extension / roadmap
You: Set useful thresholds when a supported integration is available.
ObraPad helps: The roadmap provides for signals and proposed tasks in the correct building context.
Your benefitLess separate checking of measurements; no guarantee that every fault will be predicted.
07Repair evidence & reinspectionReported as complete is not the same as inspected.
You: Have the contractor link their intervention report and photos, and determine whether reinspection is required.
ObraPad helps: The work order can refer to a finding or inspection; acceptance and any reopening remain visible.
Your benefitLess uncertainty about the result of an intervention.
08Recognise recurring faultsSee the maintenance history of the same installation.
You: View recurring reports, parts, interventions and recorded costs together.
ObraPad helps: The asset overview brings the recorded events together; replacement advice still requires substantive assessment.
Your benefitDiscuss repair, planning or replacement on a better-founded basis.
09Collaborate in your own languageMessage, translation and reply remain with the same record.Depending on your configuration
Configuration- or add-on-dependent
You: The manager describes the fault in their language; the technician reads the assignment and replies in theirs.
ObraPad helps: The original and translated view remain connected. Measurements, source references and important instructions are not silently changed.
Your benefitFewer misunderstandings between participants and fewer separate translation tasks.
10Technician dictates the intervention reportFrom work on site to a verifiable report.Planned extension
Planned extension / roadmap
You: Select the installation and work order, dictate the work carried out and link photos.
ObraPad helps: Planned AI assistance creates a draft with findings and proposed follow-up actions; the technician checks it before the assignment is closed.
Your benefitLess administration after the intervention; no invented measurements or parts used.
Convenience through automation
Less routine work.
With the right control.
According to your rules
Recurring follow-up
Recurring maintenance dates, reminders and status overviews according to your settings.
With AI support
No need to start again
With suitable AI: structure a fault description and prepare a work order.
For decisions
You stay in control
Approve work, exceptions and costs within the permissions you define.
You define your workflow and boundaries. Routine can follow those rules; AI helps with preparation; exceptions remain visible. The capabilities you use depend on the available features and your plan.
Without a connected workflow
Send the technician the location, manual and previous intervention separately.
With this workspace
Open one work order with the installation, documents and history.
How much time could this save you?Your own figures, not a marketing percentage
Make one recurring task measurable.
Formula: number of tasks × (minutes now − minutes after the change) ÷ 60.
Open a calculation example
20 tasks × (15 − 10 minutes) = 100 minutes, or 1 hour and 40 minutes per month.
This is fictitious input, not a predicted product saving. Include checks and any additional actions. A negative result means additional time.
The editable calculation is available when this presentation is opened with JavaScript. Time freed up does not automatically represent a realised cost saving.
What information do we share with other workspaces?
Installations · suppliers · documents · maintenance history. You continue with the same property context; you do not create a second record.
What can I extend here with add-ons?
For example, dictate observations or have data extracted from an intervention report.
An add-on already included in your plan is not offered again. The exact features, limits and any additional price are shown with your configuration.
Workspaces and add-ons explained →Practical questions
Good to know.
Does a technician have to search the entire building record?
The intention is to bring together the authorised assignment, installation data and relevant documents. They do not automatically see other properties or restricted information.
Does a completed work order mean that the invoice is paid?
No. Execution, inspection and financial processing are separate steps. A status change is not a payment instruction.
