Inspection
Kai · Product specialist · 29 s
Condition reports & inspections · Inspection
Condition reports and inspections. Everything recorded, nothing detached.
Record the condition of a home, room or installation. From check-in and check-out to periodic inspections: inventory, photos, meter readings, comments and follow-up belong to the same record.
For landlords, property managers, inspectors, building managers and site teams.
Condition report: check-in & check-outInventory, meter readings & keysPhotos, reports & reinspection
Inspections & condition reportsPractical reference · not a customer case
What makes your work easier?
Less duplicate entry, less sorting through photos afterwards and less rebuilding reports.
Design of the product explanation · not a live product demo. Features and package coverage must be confirmed before publication.
Kai
Inspections
Product specialist
Calls and live chat are not available yet. Contact us for more information.
Contact usWatch the practical example
Pilot direction: start with one workspace and expand later.
ObraPad is designed to keep Obra Core as the shared foundation while you add capabilities over time.
Building-specific activation and restricted installer access are being prepared for the pilot and verified end to end. Ask which scopes can currently be tested.
Intended starting point
The pilot direction is to begin with one workspace and add more later.
Planned per-building expansion
The planned flow activates Construction only for the building being renovated; other buildings stay unchanged.
Planned access model
The access model is being developed so an installer or partner can use only the selected building, installation or task.
Intended example: heat pump maintenance
In the intended scenario, the installer only accesses the heat pump, its documents and assigned maintenance tasks in one building. Other buildings, financial information and private documents remain outside the scope. View, change, duration and revocation controls must be proven server-side before availability.
The design keeps an additional workspace and partner access as separate choices, with the building passport as the shared foundation.
Recognise your situation
When do you use this?
01Rental: check-in & check-out
Today: The initial condition is missing when the final condition is disputed.
Your workflow: Create two versioned records of the same rooms, inventory, meters and keys.
The result: A comparison with source references, not an automatic liability decision.
02Construction: handover & repair inspection
Today: A snagging list grows outside the project.
Your workflow: Record each item with its room, photo and responsible person, and link the reinspection.
The result: Visibility into what was identified, repaired and actually reviewed.
03Management: periodic inspection
Today: An inspection is checked off, but evidence or follow-up is missing.
Your workflow: Use the correct checklist version and link findings to measures or work orders.
The result: A traceable inspection without treating an empty tick as approval.
Check-in → check-out → reinspection
View the condition reportWhat does a condition report look like?
Walk through a fictional inspection: rooms, inventory, meter readings, keys and a comparison of the initial and final condition.
Less explaining. Less retyping.
This is how your team
really works together.
Everyone’s own language. The same agreement.
The architect writes in Dutch. The contractor reads in Spanish. The reply and original stay with the same task.
Depends on configurationWalk through. Speak. Prepare the report.
Photos and spoken observations become a draft report with action points, roles and deadlines.
Planned AI enhancementWhat you do here in practice
From daily tasks
to clear follow-up.
01Condition report at check-in & check-outFrom the first key handover to the end of the stay.
You: Choose the property, unit, record type and participants. Where relevant, link the existing contract or stay.
ObraPad helps: The property and contract context does not need to be recreated as a separate file; each record still retains its own date and version.
Your benefitLess duplicate entry and quicker access to the correct initial and final condition.
02Record by room & componentWork systematically through the home or building.
You: Reuse rooms from the building, add a room or use a suitable template. Describe floors, walls, ceilings, doors, windows and finishes.
ObraPad helps: The fixed layout can be reused; previous damage, photos, meter readings, signatures and approval status are not copied as new findings.
Your benefitA repeatable walkthrough without treating outdated data as the current condition.
03Inventory, furniture & appliancesRecord what is present and its condition.
You: Record relevant quantities, characteristics and conditions of furniture, equipment and accessories. Explicitly mark any item that was not checked.
ObraPad helps: Objects remain linked to the same room. Unknown does not automatically mean absent or satisfactory.
Your benefitFewer forgotten items and a more comparable inventory.
04Meter readings, keys & access devicesMake the handover concrete and verifiable.
You: Record electricity, water or gas with the meter identity, unit and, where needed, multiple registers. Record keys, badges and remote controls by type.
ObraPad helps: The record date and the relevant object keep readings and quantities tied to the correct handover moment.
Your benefitFewer loose notes and less uncertainty about which meter or key was meant.
05Photos & comments at the right itemNo folder of images without context.
You: Link overview and detail photos to the room, inventory item or finding. Add a description and annotation.
ObraPad helps: The original evidence remains identifiable alongside derived previews and comments; the record determines the context.
Your benefitLess sorting of photos afterwards and easier retrieval of what supports a finding.
06Compare initial and final conditionSee what remained unchanged and what needs review.
You: Place two records of the same room or item side by side. Record a difference, response or dispute.
ObraPad helps: The source records remain separate and unchanged. An unrecorded item is not given an invented initial condition.
Your benefitLess manual browsing, without automatically labelling a difference as damage or liability.
07Report, comments & signature statusFrom a record to a version that parties can respond to.Depending on your configuration
Configuration- or add-on-dependent
You: Compile a draft, process comments and track who has viewed or confirmed which version. Provide the required PDF/Word output and signature method according to available features.
ObraPad helps: The report and responses remain linked to a specific version. After a final version, a correction becomes a new version or addendum, not a silent overwrite.
Your benefitLess copy-and-paste work and clearer status visibility. Export and signing must be verified before live use.
08Custom checklists & proceduresAdapt the walkthrough to your work.Planned extension
Planned extension / roadmap
You: The shared Template Builder roadmap provides for custom sections, fields, photo requirements, follow-up questions and approved template versions.
ObraPad helps: An execution refers to the version used. A new template does not change a completed inspection.
Your benefitLess preparation for each type of home or installation. The advanced builder remains marked as planned.
09Periodic inspections & handover inspectionsInspection is more than a rental inspection.
You: Use targeted records for installations, common areas, quality or handover items, with findings and evidence.
ObraPad helps: The same inspection approach can be used from Maintenance, Building Management or Construction, depending on configuration and access.
Your benefitFewer separate inspection lists; no automatic replacement for an inspection by an authorised technical expert.
10Repair items & reinspectionA report is not the end of the follow-up.
You: Link an assessed finding to the responsible person, priority, deadline and repair order. Review the repair evidence later.
ObraPad helps: The original finding remains linked to the task and any reinspection. Reported complete and verified remain distinct.
Your benefitFewer open items that disappear from view after reporting.
11Multilingual record & responsesEveryone understands the same work, without a separate conversation for each language.Depending on your configuration
Configuration- or add-on-dependent
You: Let participants read comments and report views in their preferred language, while keeping the original report accessible.
ObraPad helps: Translation keeps the original, source version, numbers, units and object references recognizable. Available languages and features depend on the configuration.
Your benefitLess copying into translation apps and less repeated explanation; technical or unclear translations remain verifiable.
12Spoken walkthrough → inspection reportObserve and photograph; reduce the subsequent write-up.Planned extension
Planned extension / roadmap
You: Choose the room and checklist, dictate findings and take photos for the correct observation.
ObraPad helps: After source verification, the planned AI flow structures findings, photo references, a draft report and repair proposals. No automatic damage assessment or signature.
Your benefitLess retyping and less searching afterwards for which photo belongs to which item.
Convenience through automation
Less routine work.
With the right control.
According to your rules
Recurring follow-up
Reuse the room layout and permitted file context; make required fields and missing evidence visible; align follow-up with confirmed dates and configured rules.
With AI support
No need to start again
With an available AI feature: process dictated notes and prepare draft text. A possible deviation remains linked to its source and requires review.
For decisions
You stay in control
You record the actual condition and assess differences. Responses, signatures, repair decisions and any financial settlement remain separate steps.
You define your workflow and boundaries. Routine can follow those rules; AI helps with preparation; exceptions remain visible. The capabilities you use depend on the available features and your plan.
Without a connected workflow
Rewriting rooms at every handover, storing photos separately and then gathering meter readings, keys and comments afterwards.
With this workspace
One record per moment: reusable room layout, new findings and a traceable comparison with the previous condition.
How much time could this save you?Your own figures, not a marketing percentage
Make one recurring task measurable.
Formula: number of tasks × (minutes now − minutes after the change) ÷ 60.
Open a calculation example
20 tasks × (15 − 10 minutes) = 100 minutes, or 1 hour and 40 minutes per month.
This is fictitious input, not a predicted product saving. Include checks and any additional actions. A negative result means additional time.
The editable calculation is available when this presentation is opened with JavaScript. Time freed up does not automatically represent a realised cost saving.
What information do we share with other workspaces?
Checklists · rooms · photos · findings. Continue with the same property context; do not create a second file.
What can I extend here with add-ons?
For example, dictated findings or document processing to support your inspection.
An add-on already included in your plan is not offered again. The exact features, limits and any additional price are shown with your configuration.
Workspaces and add-ons explained →Practical questions
Good to know.
Does a condition report belong under Rental or Inspection?
Both provide access to the same process, not to two different reports. Rental supplies property, contract and stay context; Inspection manages the record, evidence, comparison and report version. Availability follows the configuration.
Can I reuse an earlier condition report?
Yes, in the intended workflow you reuse the structure and fixed descriptions. New photos, damage assessments, meter readings, signatures and statuses are recorded again. The source report is retained.
Does an identified deviation mean that the tenant has to pay?
No. A finding, difference, dispute, assessment and financial settlement are separate elements. The example does not automatically judge cause, liability or offset.
Is the report automatically legally valid or an inspection certificate?
We do not make that claim. Report output, signature method, participants and applicable requirements must be checked for the specific use. AI does not provide technical approval.
